Commencement Celebration


2014 UCLA Commencement events (note changes):

  • College of Letters and Science Graduation Ceremonies in PAULEY PAVILION:
    • College Commencement I: Friday, June 13, 2014, at 2:00 p.m.
    • College Commencement II: Friday, June 13, 2014, at 7:00 p.m.
      • These ceremonies will be identical in content.
      • RSVPs for these ceremonies will be on a first-come, first-served basis.
  • Ecology and Evolutionary Biology (EEB) Commencement Celebration on Sunday, June 15, 2014, at 9:00 a.m. at WILSON PLAZA

Information regarding other Commencement ceremonies can be found at the UCLA Commencement website (http://www.commencement.ucla.edu/) and the College of Letters and Science website (http://www.college.ucla.edu/commencement/faq.html).

For general questions about UCLA commencement events, contact University Events Office at commencement@events.ucla.edu or call the Commencement Hotline at (310) 825-8989 for updated information.

We hope you will attend both the College Graduation Ceremony and the EEB Commencement Celebration. However, you are not required to attend either event to graduate from UCLA.

FREQUENTLY ASKED QUESTIONS REGARDING COMMENCEMENT MAY BE FOUND AT: http://www.commencement.ucla.edu/faq.cfm

Exit Survey and Reply Card (Name Card)

Beginning Monday, May 12, 2014, your Reply Card (name card) will be available for pick-up at the Ecology and Evolutionary Biology Undergraduate Office (101 HERSHEY HALL). The Reply Card is what is used during the Commencement ceremony as you cross the stage and have your name read. This is very important! The last day to pick up your Reply Card at the Undergraduate Office is Wednesday, June 11, 2014 (Finals Week).

A link to the Exit Survey will be sent via the EEB Undergraduate News List Serve in the coming weeks.

Apply to be the Student Speaker at the Department of Ecology and Evolutionary Biology Commencement Celebration

The deadline to apply to be the Student Speaker is Thursday, March 27, 2014, at 4:00 p.m. To apply, e-mail the Ecology and Evolutionary Biology Undergraduate Office (eebundergrad@lifesci.ucla.edu) by Thursday, March 27, 2014, at 4:00 p.m. with the text of your speech within the body of your e-mail. Your speech should be no longer than five (5) minutes. You will also be asked to deliver your speech in person to the auditions committee. Auditions to be the Student Speaker will be held on Friday, April 4, 2014, beginning at 10:00 a.m. Students chosen to audition will be notified via e-mail by Monday, March 31, 2014.

Apply to Sing the National Anthem at the Department of Ecology and Evolutionary Biology Commencement Celebration

The deadline to apply to be the Singer of the National Anthem is Thursday, March 27, 2014, at 4:00 p.m. To apply, e-mail the Ecology and Evolutionary Biology Undergraduate Office (eebundergrad@lifesci.ucla.edu) by Thursday, March 27, 2014, at 4:00 p.m. Please indicate in the Subject heading: "Singer Auditions." You will be required to sing in person (a cappella) for the auditions committee.

Auditions to be the Singer of the National Anthem will be held on Friday, April 4, 2014, beginning at 3:00 p.m. Students chosen to audition will be notified via e-mail by Monday, March 31, 2014.

The chosen Student Speaker and the chosen Singer of the National Anthem will be notified via e-mail by Thursday, April 10, 2014. NOTE: The Student Speaker and the Singer of the National Anthem will lead the two lines of graduates for the procession and will be seated on the stage during the ceremony.

Logistics of the Ceremony

The Ecology and Evolutionary Biology Commencement Celebration starts promptly at 9:00 a.m. on Sunday, June 15, 2014 at Wilson Plaza. You should arrive at Wilson Plaza no later than 8:00 a.m. and dressed in your cap and gown. DO NOT FORGET TO BRING YOUR REPLY CARD (NAME CARD) WITH YOU!! When you arrive, you should proceed to the area between Kaufman Hall and the Fowler Museum.

When facing Wilson Plaza (located at the bottom of Janss Steps), turn directly to the right and you will see the area where students will be lining up. Remember to bring your name card with you!! This is extremely important. If this card is not filled out, or you do not have yours, we will not know what name to call when you will be crossing the stage, nor will you be able to order any pictures from the ceremony.

Since there will be no rehearsal, be sure to arrive ON TIME (no later than 8:00 a.m.) in order to receive further instructions about seating and about walking across the stage. There will be no particular order of students for the graduation line-up aside from being grouped by major and minor (Biology, EBE, Marine Biology, Conservation Biology) so you will be able to sit with your friends within your major/minor.

The Commencement Celebration will consist of the singing of the National Anthem, a speech from the keynote speaker, the student speaker and the reading of the names as students walk across the stage. It is expected to last for approximately one hour and thirty minutes. This is a formal occasion and a very important event so we want to minimize any distractions. If friends or family wish to take pictures or videos, they can do so from their seats, but they may NOT move into the aisles or to the front of the seating area at any time. Moreover, the focus of the Commencement Celebration is on the graduates. If your friends or family are bringing infants or small children, please advise them to sit near an aisle so that they can leave if necessary.

Ordering Commencement Tickets

All baccalaureate candidates are expected to place their ticket orders and to submit RSVPs for all Commencement events, including the College Commencement ceremonies and the Ecology and Evolutionary Biology Commencement Celebration. Notifications via My.UCLA.edu and advertisements in the Daily Bruin will inform and remind students of these deadlines. Please visit this link for more information: http://www.commencement.ucla.edu/tickets.cfm

As a participant in the Ecology and Evolutionary Biology Commencement Celebration you do not need a ticket for yourself. However, all of your invited guests must have a ticket to attend. Guest tickets may be ordered online through My.UCLA.edu for the Ecology and Evolutionary Biology Commencement Celebration on the stated deadlines (see link above). During this period, students may RSVP and order up to ten (10) guest tickets. The first four (4) tickets are free. Your BAR account will be assessed a $12.00 fee per ticket for the additional six (6) tickets. You may modify or cancel your guest ticket orders via My.UCLA.edu until 2014 Commencement Week. Fees will be assessed to your BAR account based on your final ticket order as of the published date. Your BAR account will be charged whether or not the tickets were used or picked up.

NOTE: Revenue generated from the sale of tickets is used to pay for the annual Ecology and Evolutionary Biology Commencement Celebration.

Failure to pick up your tickets does NOT constitute a cancellation of your order, and you will still be charged for your commencement tickets.

Tickets ordered via My.UCLA.edu should be picked up at the Central Ticket Office (CTO). You must present a Photo ID to pick up your tickets. Tickets that are not picked by the published deadline may be invalidated and released to other students.

The Commencement Office will NOT be taking any ticket orders. All ticket orders must be placed online via My.UCLA.edu.

IF YOU MISS THE INITIAL RSVP AND TICKET ORDERING DEADLINE:

After the deadline for the first RSVP and ticket ordering period, students requesting tickets for the 2014 EEB Commencement Celebration CANNOT order tickets via My.UCLA.edu. Students who miss this deadline must send their request via e-mail no later than FRIDAY, MAY 30, 2014, at 4:00 p.m. to eebundergrad@lifesci.ucla.edu with the Subject heading of 2014 EEB Commencement – RSVP and tickets with the following information:

  • First and Last Name
  • UID
  • Number of tickets requested
  • Major/Minor: Must be declared as one of the following:
    • BIOLOGY
    • ECOLOGY, BEHAVIOR AND EVOLUTION
    • MARINE BIOLOGY
    • CONSERVATION BIOLOGY Minor
    • EVOLUTIONARY MEDICINE Minor

If you submit your RSVP and ticket order after the published deadline, there is no guarantee that guest tickets will be available. These requests will be accommodated only if space is available.

Receiving your Diploma

Your diploma will NOT be handed to you during the EEB Commencement Celebration. You will be receiving a commemorative certificate. Diplomas will be available approximately four (4) months after the degree award date. The Registrar's Office will send you information about obtaining your diploma in person (no fee) or by mail (with fee) approximately seven (7) weeks after the end of your final quarter.

  • Questions regarding transcripts? Visit the Registrar's Office Frequently Asked Questions – Transcripts, Forms, & Records web page
  • Questions regarding diplomas? Visit the Registrar's Office Frequently Asked Questions – Diplomas web page

GRADUATION ELIGIBILITY

To participate in the Ecology and Evolutionary Biology Commencement Celebration on Sunday, June 15, 2014, you must be one of the following: a declared major in Biology; Ecology, Behavior, and Evolution; or Marine Biology; or a declared minor in Conservation Biology.

If you are NOT declared in one of the above programs and RSVP for the EEB Commencement Celebration, your ticket order and RSVP will be voided. The departmental commencement celebration is meant for students who are part of the department and should not be chosen because it is convenient, or because a group of friends want to "walk" in the same ceremony.

To confirm your completed units to date, access URSA online. If you are in either situation (1) or (2), you will have automatic eligibility to order guest tickets through My.UCLA.edu.

You are automatically eligible to participate in 2014 College Commencement if you:

  1. Have graduated Fall 2013 or Winter 2014, OR
  2. Have completed 148 units by the end of Winter 2014, AND
    are declared to graduate Spring 2013 or Summer 2014.

If you do not meet the above eligibility criteria but wish to be included in the 2014 College Commencement, you have to file a Special Inclusion Petition (SIP) as follows:

  • Students – with 148 units completed by end of Winter 2014 and declared to graduate Fall 2014 – file an online SIP through My.UCLA.edu
  • Students – with LESS than 148 units completed by the end of Winter 2014 and declared to graduate Spring, Summer or Fall 2014 – file a paper SIP, which is available in your major department and in your College counseling unit.

If you plan to complete your degree requirements in Fall Quarter 2014, you are not automatically eligible to participate in or receive guest tickets for the 2014 Commencement events, including departmental graduations.

Beginning Monday, March 31, 2014, online or paper SIPs (as specified above) can be filed. Consult your College Counseling unit (CAC, AAP, Honors, Athletics) for the last day to file the SIP.

Please note that the Ecology and Evolutionary Biology Undergraduate Office does NOT review your SIP; the College reviews the SIP.

NOTICE ABOUT PRIVACY RESTRICTIONS ON YOUR STUDENT RECORD
You will NOT receive any messages about your graduation eligibility if you who have a privacy restriction for your URSA information and your name will NOT be printed in the Commencement program. Friday, May 2, 2014 is the deadline to change your public Information Release through URSA. Changes are made in the "Privacy Options" section

Your Public Information Release status may prevent your name from appearing in the Commencement Program.

The Public Information Release status indicated on URSA (under "Privacy Options" on the Main Menu) will affect the publication of graduation information. If you requested a Public Information status of "Do Not Release," your name will not appear on the publicly posted Commencement materials or announcements (including the official Commencement Program).

If you have placed this restriction but wish your name to appear in the Commencement Program, you must change your Public Information Release status through URSA no later than Friday, May 10, 2014.

GRADUATION WORKSHOPS OFFERED BY THE COLLEGE

The College will conduct several special workshops for students who have questions about graduation. To view the workshop schedule and to sign up for the workshops, visit My.UCLA.edu and click on the "services" button at the top of the page. We encourage you to take advantage of these informative workshops.

SIGN UP FOR WORKSHOPS: Log on to My.UCLA.edu and click on the "Workshop" button. Search for "iGrad" and choose the day and time that works best for you.

iGrad Mini-Checklist

  • Have you declared your Degree Expected Term? If not, declare on URSA.
  • Is your name on the DPR correct and the way you want it to appear on your diploma? If not, see www.registrar.ucla.edu/forms/ namechange.pdf
  • Does the top of your DPR say "DO NOT RELEASE ANY INFORMATION?" This may prevent your name from appearing in Commencement publications.
  • Will you have completed all major and minor requirements? Check with your department(s).
  • Will you have completed all other degree requirements? Check with your College counselor (AAP, CAC, College Honors, Athletics), or sign up for an iGrad workshop.

FREQUENTLY ASKED QUESTIONS

For general questions, please visit the FAQ section on the Commencement webpage (http://www.commencement.ucla.edu/faq.cfm)

ECOLOGY AND EVOLUTIONARY BIOLOGY COMMENCEMENT CELEBRATION
THE CEREMONY

What's the difference between "graduating" and "walking" at commencement?

Students can graduate (that is, have completed all requirements for their degree and have stopped taking classes) during any quarter of the year. Then, a few months after the end of the Degree Expected Term (DET) that they have declared through URSA, they will be issued a diploma from UCLA. Commencement ceremonies, however, occur only once per year (Spring Quarter). You are invited to participate in these ceremonies even if your degree expected quarter is Summer, 2014.

This is the time for you to be publicly recognized by the University and your friends and family for your scholastic achievements. Participating in any Commencement activities does NOT guarantee that you will actually earn a degree. You should consult a UCLA College and/or departmental counselor for detailed information on satisfying degree requirements.

What will I do after arriving at Wilson Plaza?
When you first arrive at Wilson Plaza, you will need to check in at the Registration Table, which will be located in the area located between Kaufman Hall and the Fowler Museum. Here you will be able to modify your reply (name) card, which you will need to have fully completed if you have not already done so prior to the day of Commencement. This is a two-sided card containing the phonetic spelling of your name as well as photography information. After you made sure to complete this card, you will proceed to the area indicated to line up with the other graduates (students will be grouped by major/minor).

At that time, your family members and friends should find seats for themselves. All guests must have a ticket in order to view the ceremony. PLEASE NOTE THAT NO BOTTLES, BEACH BALLS, HELIUM BALLOONS, SILLY STRING, ETC., WILL BE ALLOWED.

What will happen during the celebration?
You will process to the seating area to "Pomp and Circumstance" and be seated in chairs at the front. After a few brief introductory comments, you will be directed to walk across the stage and give your reply card (name card) to the announcer to have your name read. You will then walk across the stage, receive a congratulatory certificate from Ecology and Evolutionary Biology and have your picture taken.

Can pictures be taken at the Commencement Celebration?
Family members and guests will NOT be allowed in the front seating area at any point during the Commencement Celebration, but they will be able to take photos from their seats. Please ask your family and guests to consider those seated around them, and NOT stand or block the view of others in any way! You will be able to have pictures taken after the ceremony.

Should I wear my cap and gown to the Commencement Celebration?
Yes! Please make sure to wear your cap and gown to the Ecology and Evolutionary Biology Commencement Celebration. Regalia, caps, gowns, announcements, diploma frames and graduation gifts can all be purchased on-line. Please visit the UCLA Store - Graduation Etc. for price lists, information, and ordering. Announcements will be ready for pick-up two weeks from the date of purchase at Graduation Etc. All other products, including caps and gowns, will be available for pick-up beginning in May 2014 in the textbook area of A-Level Ackerman Union. Senior portrait appointments are still available at the Campus Photo Studio (310) 206-8433. Don't forget to order wallet-sized portraits to include in your announcements. Order and pick-up early to avoid any delays or long lines.

Fourageres for Honors and Chancellor's Service Awards will be available at the beginning of June 2014. They must be purchased in person at Graduation Etc.

Will there be a rehearsal for the Ecology and Evolutionary Biology Commencement Celebration?
No rehearsal will be held. Therefore, it is extremely important that you arrive no later than 8:00 a.m. on that day so that you can check in, complete your reply (name) card, and be directed to line up in the proper area.

Will provisions be made for my physical disabilities or those of my guests?
If either you or one of your family members or guests has a disability or needs special assistance to attend Commencement, please call the Office for Students with Disabilities (OSD) at (310) 825-1401 (voice), or (310) 206-6083 (TDD), as soon as possible to receive information about parking and other assistance at the Commencement. Sign language interpreters are available upon request.

DISABILITY ACCESS AT UCLA

For information regarding Disability Access at UCLA please visit www.accessweb.ucla.edu.

UCLA Commencement-specific Disability Resources

http://www.commencement.ucla.edu/ada.cfm

If you are a graduating UCLA student and would like to inquire about the services available to you for Commencement, please contact the Office of Students with Disabilities to discuss your needs and make your request. In the absence of a ramp or permanent lift, the University has a portable wheelchair lift to assist students needing access to a stage for graduation. Please contact the OSD to learn more.

Office for Students with Disabilities
A-255 Murphy Hall
www.osd.ucla.edu/
Voice - (310) 825-1501
TTY - (310) 206-6083
Fax - (310) 825-9656

Parking

Accessible parking is available for disabled and elderly persons near most venues in many parking structures and lots. All vehicles must have a UCLA parking permit and, if parking in areas reserved for disabled or elderly persons either a DMV handicapped plate or placard or a UCLA Office for Students with Disabilities-issued identification card. Parking permits, which cost $11, are available through Transportation & Parking Services and the UCLA Central Ticket Office prior to Commencement Weekend and at Parking/Information Booths on the day of Commencement. The fee is $4 for those with any state issued handicapped plate or placard.

The Office for Students with Disabilities will begin distribution of Parking Identification cards in May 2014. Please call (310) 825-1501, email emcclosk@saonet.ucla.edu or stop by the office at A-255 Murphy Hall.

Drop Off Spots Drop-off spots may be much closer to many of the venues. Please see the chart below. Vehicles cannot park at drop-off spots longer than required to load or unload passengers.

VenueDrop-OffParking
Wilson PlazaNear entrance to Lot 4Lot 4

Seating
All Commencement venues are ADA Compliant and wheelchair seating is available at all Commencement venues.

Wheelchair Rentals
Due to the size of the campus and the possibility of attending numerous events, quests with mobility issues may want to consider using a wheelchair the weekend of commencement.

  • Horton & Converse, about a mile from campus, has wheelchairs available for rent: 11600 Wilshire Blvd. (at Federal Ave.), 310 478-0801 www.hortonandconverse.com
  • Pico Medical Rentals, a little bit further away, also has wheelchairs available for rent: 6035 W. Pico Blvd (near S. Crescent Heights), 323 936-4104, www.picomedical.com.

Interpreters
Sign language interpreters are available upon request for any Commencement ceremony. Please call the OSD if you will need a Sign Language Interpreter. Please make requests at least two weeks in advance.

Office for Students with Disabilities A-255 Murphy Hall
(310) 825-1501 – general
(310) 267-2004 – mobility assistance
(310) 267-2005 – deaf and hard of hearing services
(310) 206-6083 – TTD/TTY
(310) 825-9656 – fax

For additional information:
Visit the official UCLA Commencement website (www.commencement.ucla.edu), or call the Commencement Hotline at (310) 206-1232 for updated information.
To leave a message regarding Commencement; please call (310) 206-3535.

CHECK THIS WEBSITE FOR UPDATES REGARDING THE 2014 ECOLOGY AND EVOLUTIONARY BIOLOGY COMMENCEMENT CELEBRATION.


UCLA   |   Letters and Sciences  |   Life Sciences  |  © 2014 UC Regents.